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06/07/2017

2017 Annual Conflict of Interest disclosure

June 5, 2017
 
To:      Caltech Staff
 
From:  Julia McCallin, Associate Vice President for Human Resources 
 
As you are aware, the annual Conflict of Interest (COI) disclosure period has been moved from October to June.  Individuals will have from June 1 – June 30 to complete their COI disclosure.  Those who do not complete their disclosure will not be eligible for an Annual Salary Increase (ASI) until their disclosure has been submitted.  If the COI is not complete before the first pay period of FY'18, the ASI will be delayed until the start of the pay period following completion of the COI.  Please note the ASI will not be retroactive.  (The first biweekly pay period of FY'18 begins on September 18, 2017, and the first monthly pay period begins on October 1, 2017.)
 
A guide to the Conflict of Interest Disclosure and instructions can be found on the Human Resources website
 
Please take a few minutes to go to access.caltech and complete the disclosure no later than June 30, 2017. 

 
Click here to start

Happy to help.

This is an important part  of  your role in the Caltech community, and I thank you in advance for your commitment to maintaining Caltech's high level  of  integrity. If you have any questions, please contact Employment & Organizational Development at x6382.

 

06/02/2017

Conflict Of Interest - Annual Disclosure

Caltech faculty, staff and postdoctoral scholars are required to report all financial interests, work related gifts and commitments that they have outside of the Institute by submitting a Conflict of Interest Disclosure.  This is a message that is automatically sent from the Conflict of Interest system to alert you about your need to complete the annual disclosure.  The deadline to complete a Conflict Of Interest Disclosure for FY2017 is June 30, 2017.

Please follow these steps:

1. Log in to the Access.Caltech web page at: http://access.caltech.edu.

2. Enter your access.caltech credentials and click the Sign In button.  

3. Select Conflict of Interest from the "Administrative Services" section on the screen.  Be sure to click on Submit when you have finished your disclosure. 
 

If you are having technical issues accessing the system, please contact the Caltech Help Desk personnel at 626-395-3500.  Please be sure to take a few minutes to complete the online forms.

05/04/2017

New Service from IMSS: Mail Protection Gateway

Dear Faculty, Staff and Students,  

IMSS is implementing an email security service called the Mail Protection Gateway (MPG), provided by Cisco Email Security. With its increased accuracy, this service helps protect against advanced email threats and reduce unsolicited email (spam). The MPG will be an additional tool to help fight against spammers and hackers.      

What you need to know  

Schedule: Effective May 23rd at 5:30 PM, all @caltech.edu email addresses will begin using this service.    

MPG Quarantine Overview  

  • Receive a weekly summary on Monday mornings with information about new items in your quarantine  

  • Suspected spam is quarantined for up to 45 days   

  • Direct access to view your quarantined items at any time at https://quarantine.caltech.edu (bookmark for easy reference)  

Please keep in mind that the MPG Quarantine is not the same as the spam folder in your email application. Your email application (Outlook, Thunderbird, Mac Mail, etc.) may classify email as spam independently of this service, therefore you should continue to check your local spam folder.     

Also note that messages containing .zip attachments will no longer be restricted unless malicious content is detected.    

If you have questions or require assistance, please contact the Help Desk at x3500, help@caltech.edu, or at https://help.caltech.edu (request type IMSS > Email & Calendar > Mail Protection Gateway).   

Thank you,     

IMSS MPG Project Team  

 

04/10/2017

Spring Meditation Challenge

Starting April 11, 2017, Commit@Caltech will be hosting an 8-week Spring Meditation Challenge!

Join us every Tuesday at 12:15pm in the Beckman Institute Center Garden Courtyard for a relaxing 30-minute meditation session.

Participate and get a chance at winning cool prizes!

  • To sign up:
  • Go to caltech.stickk.com
  • Enter promo code: bewellCaltech
  • Create a "Spring Meditation Challenge" commitment

For more information, contact Roberta Carvalho at bewell@caltech.edu or by phone at (626) 395-2413.

Download the PDF flyer here.

02/06/2017

400 Year Old Engelmann Oak Tree Notification

Since last summer Caltech Facilities has received numerous inquiries asking whether or not Caltech's landmark 400 year old Engelmann oak tree has finally died. Anyone who grew up here in Southern California or who has been on campus long enough will already guess the correct answer to that question is 'It's hard to know.' During long periods of drought it is common for native oaks to suddenly turn completely brown, drop all their leaves, and go dormant; appearing completely dead until without warning green shoots reappear in the treetops once the rains begin again. Just like the slow, measured, metabolism which results in an oak's ironlike hardwood, testing for mortality in oaks is a slow process measuring different parts of the multiple trunks, canopy, and what are known as 'buttress roots.'

During the January meeting of the Trustee's Council on Institute Sustainability [CIS] their Oak Tree Task Force reported conclusive findings that the tree no longer supports enough viable tissue to recover, and so the council has formally declared the tree to be dead. As a venerable local landmark centuries before Caltech first built on this acreage in 1910 it will be sadly missed by many of us here on campus and our alumni, by our Pasadena and San Marino neighbors, and by all those campus visitors over its most recent century who have had their pictures taken under those massive branches outside Parsons-Gates.

Readers of the Caltech Ion's October 15, 2016 announcement will already know that 'the old oak by the chemistry building,' as it was referred to by students in Caltech first 1919-20 yearbook, was badly damaged by the big windstorm a few years ago, further weakened by sustained drought, and had recently been under treatment for a fungal infection.

In the case of an oak estimated to be more than 400 years old, it will not be a simple matter of chopping the tree down and replacing it with a fresh sapling from the local nursery. Arthur Fleming, who donated the land in 1908, was a lumberman and tree expert so the original campus master plan was designed around this tree as a central feature of the site. It will take both planning and consideration of the many variables involved to adjust the landscape to this loss while making proper use of as much of the remaining tree debris as we reasonably can. Samples for scientific study have already been requested from the Division of Geology and Planetary Sciences, as well as local and regional government agencies.

CIS, tasked with long term issues of resource use and campus infrastructure, formed the Oak Tree Task Force at the beginning of Fall Term with the expectation that the process of tree removal and regeneration of the site will take roughly a year. Already they are planning to use historical, scientific, and cultural data from the tree as the basis of a series of programs for Caltech's annual Earth Week and Arbor Day events; are working with the Office of the President to plan a ceremonial 'first cut' potentially during Alumni Weekend in May; while facilities staff are negotiating with a specialty arborist to fully dissect the tree starting after commencement.

It is anticipated that many of you will want to learn more about these plans and to make comments on the future use of both the tree remains and the location, so CIS will hold a campus wide Town Hall meeting as its first program on Wednesday, February 15 at noon in the Avery Dining Hall. The Oak Tree Task Force will post updated content as it become available on the www.sustainability.caltech.edu website and will accept all comments by email at sustainability@caltech.edu.

 

John Onderdonk
on behalf of the Council on Institute Sustainability

11/10/2016

Adopt an Angel

Caltech Human Resources is once again sponsoring the annual Adopt an Angel Program, which provides holiday gifts for children of poverty-level families in the San Gabriel Valley area.

Come to the Human Resources office between 7:30 a.m. and 5 p.m. to pick up a decorated paper angel bearing the name of a needy child, along with his or her special wish list, age, clothing size, and interests. Unwrapped gifts with the paper angel attached are to be delivered to the Human Resources office by Tuesday, December 6.

The Angel Program is affiliated with the Foothill Unity Center, a nonprofit organization that provides critical support in the form of food, clothing, motel vouchers, referrals, and advocacy for people in crisis who reside in the San Gabriel Valley area.

For more information, contact Diane Williams at diane.williams@caltech.edu or 626-395-8055.

10/21/2016

2016–2017 United Way Campaign

I am pleased to announce that the 2016–2017 United Way Campaign will run from October 21 through November 19, 2016.  Every year the campus and JPL community support United Way through donations or volunteering.

I invite you to attend Family Night in support of the campaign or to contact your Workplace Ambassador to learn about the many ways to contribute. Throughout the campaign, you will receive more detailed information about how you can participate.

Friday, October 21 – Family Night
4:30 p.m. to 8:00 p.m.
Beckman Mall

Thank you in advance for your support of this important initiative.

If you have questions, please visit the Human Resources website or call Human Resources Events & Education at 626-395-3204.

 

Julia McCallin
Associate Vice President for Human Resources

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