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Take Our Caltech 2030 Sustainability Plan Survey!

As we approach 2020 and reach the end of our Climate Action Plan timeline, set back in 2008, it's time to set a new course for Caltech's sustainability future. Accordingly, we are developing a campus wide 2030 Sustainability Plan.

Please respond to this survey which will guide Caltech's Sustainability Plan process in subject matter areas including energy, water, materials, land use, mobility, and emissions.

Thank you for your time in helping determine Caltech's sustainability future.


Caltech Secure Wi-Fi Project Update

The IMSS Wi-Fi project team is on track to upgrade over 70 buildings and 2 million square feet by summer 2019. With 1,200 additional access points installed so far, more than 6200 devices are connecting to our wireless networks weekly. Apple devices account for 65% of clients connected, and a normal day sees close to 5TB of data delivered. We are currently working in Broad and Beckman Institute.

As we transition buildings from Beavernet to Caltech Secure, our team works with the building manager to make sure the changes are communicated to occupants and provides onsite assistance for those who need help connecting their devices.

One big change is that we now require people using Caltech Visitor to provide their mobile number before they can connect to the wireless network. Individuals enter their U.S. mobile number with the leading digit “1” and then receive a text message with a code they can use to connect. Additional instructions for connecting to the wireless networks can be found here.

We are currently working in Broad and Beckman Institute, and will announce the next buildings once funding for FY2020 has been finalized. For project map and updates on the project schedule, please visit

To connect to the Secure network in areas where it is already active, select Secure and use your Access password. For more information, visit the Caltech Secure and Caltech Visitor information pages.

For help or more information about the project, contact the Help Desk at extension 3500, email, or visit Caltech Help at

Project Leadership: Dawn Boyd, Director of Network & Operations, Debra Anderson, Project Manager, Anthony Pisano, Network Engineer, Mike Vega, Electric Shop Lead


Campus Security Teams with Allied Universal

Beginning today, Caltech will be enhancing campus security with the addition of Allied Universal, which services more than 500 campus locations nationwide. Our campus security leadership will remain in-house, and emergency contact numbers and safety procedures will remain as they currently are.

For more information on Caltech's commitment to providing a safe and secure environment for our students, faculty, staff, and visitors, visit the Caltech Security website.


Sales and Use Tax Increase

Tax Payers,

On November 6, 2018, the voters of the City of Pasadena voted to enact Measure I, which calls for a 0.75% sales and use tax increase.

Therefore, effective April 1, 2019, the sales and use tax rate for the incorporated City of Pasadena will increase from 9.50% to 10.25%.

Please make all changes (systems, other) necessary to reflect and apply the new rate. Application of the new rate is based on shipping dates on or after April 1, 2019.

Please pass this notice on to all other offices, satellites, facilities in your areas.

Note, the current Los Angeles County sales and use tax rate will remain at 9.50%. This includes unincorporated Pasadena.

Should you have any questions please contact the Caltech Tax Office at extension 6744.


2018 W-2s Are Coming

To: The Caltech Community
From: Maggie Ory, Director of Payroll Service
Date: December 10, 2018
Re: 2018 W-2s Are Coming

The end of the calendar year is fast approaching, and the 2018 W-2s are coming in January.

Employees who have elected electronic access will be able to view their 2018 W-2 form online beginning January 25, 2019. The current year and prior six years will be available online.

Paper W-2 forms will be mailed out via U.S. Mail no later than January 31, 2019. If you wish to switch from paper to electronic W-2s, please follow the instructions below before January 11, 2019. Please call the Payroll Department (Ext. 8668) if you have any questions.

Instructions for Electing Online W-2:

  • Log on to access.caltech
  • Under the Self Service topic, select Electronic W2 (Online W2)
  • Follow the prompts to set your security questions and answers
  • Select your delivery preference and click apply

Employees who previously elected to print their Form W-2 online do not need to sign up again. Your election will remain in effect until you change your election. The online W-2 is available to employees in active assignment status, who are able to access the Electronic W-2 application on access.caltech.

Instructions to Update Address Information on Access:

  • Log on to access.caltech
  • Under the Self Service topic, select My Personal Information
  • Select the Addresses and Phones tab, and then the Local Residence Address menu item
  • If using a campus address, please note that W-2s can only be mailed to a secure address (MSC). Please contact Mail Services (Ext. 6371) or the Payroll Department (Ext. 8668) for more information.


The Access to Higher Education for Every Student Act

To: The Campus Community
From: Julia McCallin, Associate Vice President for Human Resources
Date: November 26, 2018
Re: The Access to Higher Education for Every Student Act

This note is to share important information with the Caltech community about California's Access to Higher Education for Every Student Act. The Act seeks to ensure that California institutions of higher education foster campus communities that are safe, welcoming for all, and provide access to services and support for all students, faculty, and staff, regardless of their immigration status. This legislation imposes a number of requirements on Caltech, including advising faculty, staff, postdoctoral scholars, and students of their rights and obligations under the law. It also requires that starting in 2018, institutions of higher education provide members of their community with important information about their rights under state and federal immigration laws and how to respond to a federal immigration action or order.

Caltech is committed to protecting all members of our community. Caltech Security has no responsibility for immigration enforcement and will not inquire about immigration status in the normal course of its duties or participate in immigration enforcement activities unless legally required to do so.

Caltech keeps student and personnel records private and will not share such information with immigration officials unless legally required to do so. Any Caltech office that receives a request for information from an immigration enforcement agency should route that request to Caltech's Office of General Counsel.

Caltech has designated the Director of International Offices, Ilana Smith, to serve as a resource to Caltech community members who have concerns about their immigration status. She is available to provide assistance to DACA recipients and other faculty, students, postdoctoral scholars, and staff who may be subject to a federal immigration order or inquiry. The International Offices maintains a list of attorneys who are qualified to provide legal immigration representation to members of the Caltech community who have concerns regarding their immigration status. Caltech also offers counseling and support through the Caltech Student Counseling Services, the Staff and Faculty Consultation Center and the Caltech Center for Diversity.

Below is additional information that all Caltech faculty, students, postdoctoral scholars, and staff should be aware of:

Do not release or disclose personal information concerning faculty, students, postdoctoral scholars, or staff. If you receive a request for such information contact the Office of the General Counsel.

Immediately notify the Office of the General Counsel upon becoming aware that an immigration officer will or has entered campus. If you are contacted by an immigration officer executing a federal immigration order refer them to the Office of the General Counsel to verify the legality of the warrant, court order, or subpoena.

Do not accept any documents on behalf of Caltech. Refer any entity executing a federal immigration order to the Office of the General Counsel for validation of the warrant, court order, or subpoena. 

Find additional information regarding your rights under state and federal immigration laws on the International Offices website.


Pumpkin Contest!

Visit us today to cast your vote for your favorite Athenaeum jack-o-lantern. Pumpkins will be on display for juding in The Athenaeum foyer from 10:00 a.m. to 7:00 p.m.


Rathskeller is Open!

We welcome fall with the re-opening of the Rathskeller!

Located on the lower level of The Athenaeum, the Rathskeller Bar and Game Room offers a casual setting for impromptu gatherings. With a large gastropub menu and a full bar, stop in and enjoy a beer and a friendly round of pool or darts.

Open Monday - Thursday, 4:30 pm - 9:00 pm (Fridays until 10:00 pm)

Click here for more details

Please contact us at (626) 395-8266 or for information about Athenaeum membership.


Adopt an Angel

Caltech Human Resources is once again sponsoring the annual Adopt an Angel Program, which provides holiday gifts for children of poverty-level families in the San Gabriel Valley area. The Angel Program is affiliated with the Foothill Unity Center, a nonprofit organization that provides critical support in the form of food, clothing, motel vouchers, referrals, and advocacy for people in crisis who reside in the San Gabriel Valley area.

Starting November 2, 2018, the Human Resources Office, at 399 S. Holliston, will have the paper angels available for pick-up.  The angel bears the name of a child, along with their special wish list, age, clothing size, and interests. Unwrapped gifts with the paper angel attached are to be delivered to the Human Resources office no later than Friday, November 30.   The Foothill Unity Center distributes the gifts to the families on December 15, 2018.
For more information, contact Diane Williams at or 626-395-8055.

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